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New: the Ostool mobile app for iOS and Android — offline-first, built for the yard floor. See what it does ▸
Fleet maintenance, run from one screen

Every truck, tyre and work order — one operations portal.

Ostool replaces the spreadsheet-and-sticky-notes version of fleet upkeep with a single system: receive a vehicle at the gate, track its preventive maintenance, log incidents, and keep parts stocked — in English or Arabic, for one tenant or many.

Get a demo Watch the 2-minute tour ▸
Fleet statusMachines by current state
● live
42machines
Active38
In maintenance2
Grounded2
10PM due soon
18PM overdue
3WOs pending
The operations portal

Ten workflows. One tenant code to sign in.

Everything a fleet team touches in a day, in one place — built from the same screens your team already knows.

Premium feature
Where the paperwork usually breaks down

Garage Receiving turns the gate into a checkpoint, not a guess.

Every truck and trailer that rolls in is the start of a maintenance record — or the start of a dispute, if nobody wrote it down right. Garage Receiving replaces the gate logbook with a plate-matched, auditable intake that any attendant can run correctly from day one.

No more mystery trailersEvery hitch and unhitch is logged the moment it happens, so you always know what's attached to what — and for how long.
The right vehicle, every timePlate-matched intake stops a truck being logged against the wrong record — no merged histories, no disputed maintenance later.
An audit trail from the first minuteDriver, odometer, timestamp — captured at the gate, not reconstructed from memory during a dispute.
Ask about Garage Receiving ▸
Receive a truck or trailerGuided wizard
Truck plateTRK-1012
Trailer plateTRL-2001
4546 س ي صDriver: Mahmoud · Completed
Signed off
TRK-1012 · TRL-2001Driver: Ahmed · Started 12:42 PM
In progress
Notifications3 unread
PM Oil Change OverdueOil Change is overdue for TRK-1012 · 2 min ago
PM Brake Pads Due SoonBrake Pads is due soon for TRK-1012 · 1 hr ago
Tyre life / tread alertSEED-TRK-1012-SPARE is below minimum tread depth · 3 hr ago
Real-time
Nobody should find out from a broken-down truck

Notifications that reach the right person before the problem does.

Ostool watches preventive maintenance, incidents, tyre life, expiring documents and stock levels continuously — the instant something crosses a threshold, the person responsible hears about it, wherever they are.

Nine kinds of trouble, watched automaticallyPM due/overdue, high-severity incidents, SLA breaches, tyre life exceeded, expiring or expired documents, low stock, work orders awaiting approval — configurable per organisation, not hardcoded.
In the app, by email, or on their phoneThree delivery channels per rule, so a critical incident doesn't wait for someone to open a dashboard — it lands live in-app, by email, or as a push to the mobile app.
One tap gets you to the fixEvery notification deep-links straight to the vehicle, work order or part behind it — no digging through menus to find what triggered the alert.
See notification rules in action ▸
The competitive edge

Why fleets switch to Ostool — and stay.

Generic fleet software tracks vehicles. Ostool is built for how a real yard operates.

The old way

  • Spreadsheets, WhatsApp groups and a paper gate log that nobody double-checks
  • One login for everyone — and one breach away from every branch's data
  • Maintenance tracking that stops the moment a trailer leaves the yard
  • Office-only tools that go dark the second the yard's wifi does

The Ostool way

  • One plate-matched system from the gate to the work order — Garage Receiving included
  • Two-layer tenant isolation, built in — no security add-on to negotiate or pay for
  • Every trailer's mileage tracked automatically, hitch to unhitch
  • An offline-capable mobile app that keeps your crew moving, signal or not
See it move

A walk through the Operations portal

Sign-in to sign-out: the dashboard, a vehicle's full maintenance record, the garage-receiving wizard, and every section in between.

2:06 · recorded from the live Operations portal Ask for a live walkthrough ▸
0focused portals — operations, platform admin, storekeeper
0workflow sections behind one sign-in
0languages, English and Arabic, fully right-to-left
Talk to us

Bring your fleet's paperwork into one screen.

Tell us about your fleet.

Share a few details and we'll set up a walkthrough tailored to how your yard actually runs — receiving, PM schedules, tyres, the lot.

✉
Emailostool@zohomail.com
◷
Response timeWithin one business day
◎
Built forSingle yards to multi-tenant groups
▤
Mobile appiOS & Android, on request

Sent straight to our team — usually within one business day.

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